Annual General Meeting (AGM) Notice

Wed 28/Apr/2021

Annual General Meeting (AGM) Notice for 14th July 2021 and Committee Nominations for 2021/22 Thank you for your patience and support through the last year. As we begin to transition into further lockdown easing, being able to have our over 18’s back into the pool and welcoming new members, we can at last start to begin to look to the future and the exciting times ahead for our Club. While we are still experiencing some uncertainty about the next few months and what social distancing and a full return to swimming will look like, we still have some administrative matters to progress. We are hoping to book Crofton Hall to hold the Clubs AGM on 14th July at 7.30pm. If subsequent social distancing measures are not lifted (or the restrictions too difficult such that the meeting is not manageable), we will hold the meeting as a “virtual meeting” via the Zoom application. While not ideal, this is how we operated last year. Nearer the time (and with adequate notice) we will provide more details on the exact venue. In the meantime, we would like you to note the date of 14th July 2021 and also to advise in writing, that there a few positions on the committee that need to be filled and ask if you would like to be considered, for one of the roles. This is your opportunity to help shape the future of Orpington Ojays. We are looking for people who are passionate about the sport, our club and want to make a positive difference on how the club is run. Attached is a nomination form (along with all the roles on the committee), which needs to be completed and returned back to Myra Brown via by midnight on 10th May 2021. Please also note that notice of any resolution proposed to be moved at the Annual General Meeting, shall be made in writing, again to reach Myra by midnight on 10th May 2021. We will send out a further communication at least fourteen days before the AGM re-confirming the date, time and venue of the meeting, together with an Agenda, the Annual Report, Statement of Accounts and a final list of nominees for positions on the Committee for 2021/22. All information will also be published/made available on the website. We thank you in advance for your continued support in these transitional times and for all the support that you have shown to date.